Basic Function Reporting to the Senior Director, Engineering, the Facilities Coordinator provides support to the engineering team for scheduling labor, work orders, preventative maintenance and purchasing. This position will also be responsible for inventory of parts, managing budget tracker and creating other required reports.
Responsibilities- Support the facility with the day-to-day operations of the building including but not limited to life-safety/first aid program, alarm systems and general maintenance.
- Prepare daily staff work schedules and weekly labor schedules
- Maintains files on work orders, proposals, and department files. Creates vendor files and checks accuracy on completed paperwork submitted by vendors. Trains vendors on work orders and billing procedures.
- Handle inquiries from vendors regarding payments, setting up new vendors, coordinating delivery schedules, directing drop-offs, etc.
- Create spreadsheets and reports for facility-related expenses and equipment as requested
- Assign work orders to technicians, subcontractors and vendors. Communicate work orders to technicians and assist in resolving problems.
- Provide reports on open and closed work orders and check status with the appropriate technician or vendor. Perform daily facility checks and quarterly inspections
- Order maintenance supplies, schedule check-ups, direct and accompany technicians
- Show and engineering support as needed
- Available to be on call as a backup to the Chief, Engineer.
- Other duties as assigned.