Company Info

Adrienne Arsht Center
1300 Biscayne Blvd
Miami, FL, United States

Phone: 786-468-2000
Web Site: www.arshtcenter.org

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Company Profile




Human Resources and Finance Assistant


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Job ID:

631

Location:

Miami, FL, United States

Category:

Human Resources
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Job Views:

645

Zip Code:

33132

Employment Type:

Full time

Posted:

03.06.2017
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Job Description:

The Adrienne Arsht Center for the Performing Arts of Miami-Dade County is seeking an experienced and highly motivated Human Resources and Finance Assistant to support Vice President, Human Resources. 
 
Basic Function
Under supervision, the Human Resources and Finance Assistant provides support to Vice President, Human Resources, Vice President, Finance and Administration and Director, Human Resources on all employee matters.  Further assists VP, Finance and Administration with Finance and Audit committee meetings. 

Responsibilities
 
  • Assists the human resources department in carrying out human resource programs and procedures for employees and interns.
  • Assists in administration of Arsht Center compensation program; helps monitor performance appraisal process.
  • Participates in the benefits administration to include claims resolution, change reporting and processing invoices for payment.
  • Participates in recruitment efforts; helps coordinate the use of temporary employees.
  • Conducts new-employee orientations, background checks and reference checks.
  • Maintains employee, Worker’s Compensation and contract records.
  • Assists in the exit interview process.
  • Assists in organizational training and development.
  • Maintains HRIS records and compiles reports from the database as needed
  • Participates in staff meetings.
  • Helps maintain company organization charts and directory.
  • Manages complex business calendar for two Vice Presidents and human resources department. Stays updated on priorities on a daily basis.
  • Provide current agendas and presentation documents for Finance and Audit committee meetings. Transcribes minutes.
  • Arranges meeting logistics.
  • Assist in the coordination of interview schedules, create offer and rejection letters.
  • Arrange travel (primarily domestic) and handles expense reports.
  • Maintains departmental correspondence.
  • Establish and maintain departmental filing system.
  • Manage timely flow of authorization process.
  • Performs other related duties as required and assigned

http://miamiartsjobs.com/files/userfiles/files/JD%20Human%20Resources%20and%20Finance%20Assistant%203_6_17.pdf

Job Requirements:

Ideal Experience
  • Bachelor's degree or equivalent experience.
  • One to three years’ experience in a fast paced human resources department.
  • Advanced MSOffice and Internet skills.
  • Excellent problem solving and organizational abilities.
  • Ability to handle multiple tasks, projects, priorities and tight deadlines simultaneously while maintaining quality and attention to detail.
  • Ability to handle confidential matters discretely and ethically.
  • Excellent interpersonal and communication skills (written and verbal.)
  • Strong follow-through, negotiation skills, conflict management and problem solving skills
  • Ability to transcribe information from tape-recorded sources.
  • Strong sense of urgency, adaptability, flexibility and resourcefulness.
  • Ability to manage projects.
  • Ability to quickly absorb new information, retain, apply and anticipate.

Competencies
  • Human resources capacity
  • Customer/Client focus
  • High degree of integrity, ethical conduct
  • Personal effectiveness/credibility
 
Personal Characteristics
The Human Resources and Finance Assistant should be:
  • Action-oriented; a doer
  • Affable, easy to get to know
  • Determined and persistent, highly energetic and motivated
  • Dedicated to accomplishing the organization’s goals and serving the business strategies.
 
Physical Demands
  • While performing the duties of this position, the employee is frequently required to stop, reach, stand, walk, lift, pull, push, grasp, communicate, and use repetitive motions.
  • While performing the duties of this position, the employee may frequently lift and or move 20 pounds of materials.
  • The position requires the individual to meet multiple demands from multiple people and interact with the public and other staff.
 
Suggestions for candidates and expressions of interest should be addressed to:
 
Human Resources and Finance Assistant
The Adrienne Arsht Center
1300 Biscayne Boulevard
Miami, FL  33132
Attention:  Trish Brennan, Vice President, Human Resources
 
Email: resumes@arshtcenter.org, with Human Resources and Finance Assistant search in the title line.


The Adrienne Arsht Center is an Equal Opportunity Employer